Compliance and Reporting

• Tables 1, 2 and 3, detailing calendar year tenant and demographic information, are due by January 31 of each year.
• Table 4, detailing calendar year financial and reserve information, is due by June 30 of each year.

• Annual reports for calendar year 2020 are due by Dec. 15, 2021.
• Please note: Effective from the 2020 reporting year, all annual reporting is now done through WBARS.

• Tables 2 and 3, detailing calendar year tenant and demographic information, are due by January 31 of each year.
• Table 4, detailing calendar year financial and reserve information, is due by June 30 of each year.
• Table 1 is not required.
• Note that projects with multiple sites may have multiple report formats.

For information, instructions, and WBARS training opportunities, refer to the Washington State Housing Finance Commission’s WBARS webpage. A WBARS User Guide (PDF) is also available.

Please mark www.wbars.com as safe in your junk mail to ensure your email system will accept messages from WBARS.

Backup documentation is required. Please refer to the Matrix of Supplemental Annual Report Materials (PDF) to see what documents are required by the state Housing Trust Fund. Email Commerce-required supplemental materials directly to 2022htfannualreport@commerce.wa.gov.

Instructions and forms

• WBARS User Guide (v2) (PDF)
• WBARS Supplemental Materials (PDF)
• 2019 Homeownership Annual Report (Excel)

Additional resources

• www.wbars.com 
• WSHFC WBARS Information Page 
• HTF/HOME/NHTF Rent & Income Limits 

Accessibility

• US Access Board Guidelines & Standards 

Air Quality

• EPA – Air Quality Links
• EPA – Asthma Home Environment Checklist (PDF)
• HUD – About Allergies
• HUD – About Asthma
• NIBS Indoor Environmental Quality (IEQ)

Carbon Monoxide Detection

• State Building Code Council – CO Alarm Rules and Information

Capital Needs Assessment – Life Cycle Cost Analysis and Replacement Reserve Analysis

• HTF – CNA Spreadsheet (Excel)
• Seattle Office of Housing – Sample CNA Spreadsheet (Excel)

Certified Final Development Cost

• Total Development Cost Guidelines and Materials

Codes

• International Codes Council – International Codes

Compact Fluorescent Light Bulbs (CFL)

• Department of Ecology – CFL Disposal

Fair Housing

• Fair Housing Partners of Washington State – Sample Policy: Service Animals (PDF)
• HUD – Equal Housing Opportunity Graphics for Printing
• HUD – 39 Steps to Fair Housing (PDF)
• HUD – Fair Housing & Occupancy Standards (PDF)
• HUD – Fair Housing & Religion (PDF)
• HUD – Federal Fair Housing – Report Housing Discrimination
• HUD – LIHTC & Fair Housing
• HUD – People with Disabilities
• Washington State Fair Housing – Chapter 49.60 RCW

Fire Safety

• Tualatin Valley Fire & Rescue – Fire Safety Checklist – Site (PDF)
• Tualatin Valley Fire & Rescue – Fire Safety Checklist – Unit (PDF)

Green/Energy Efficiency

• DOE – Energy Efficient Homes
• Enterprise Green Communities – Resident Involvement

Healthy Homes

• Department of Ecology – Toxic Free Tips
• HUD – Making Homes Healthier
• National Center for Healthy Housing – Website

Hoarding

• HUD – What is Hoarding (Word)
• King/Pierce County Hoarding Task Force

Housing Locator

• MyHousingSearch.com (formerly Housing Search NW)

Landlord Damage Relief

Washington state’s Landlord Mitigation Law (RCW 43.31.605) became effective on June 7, 2018, to provide landlords with an incentive and added security to work with tenants receiving rental assistance. The program offers up to $1,000 to the landlord in reimbursement for some potentially required move-in upgrades, up to fourteen days’ rent loss and up to $5,000 in qualifying damages caused by a tenant during the tenancy. 

To learn more, visit the Landlord Mitigation Program webpage.

Lead Hazard

• EPA – Lead Handbook & Brochures
• EPA – About Lead
• HUD – About Lead Based Paint

Maintenance Plans and Schedules

• Sample 1 – Maintenance Schedule (Excel)
• Sample 2 – Maintenance Schedule (Excel)
• Sample 3 – Maintenance Schedule (Word)
• HUD – UPCS/REAC Standards (PDF)
• Sample – Maintenance Plan (PDF)
• Sample-Resident-Maintenance-Handbook (PDF)
• Seattle Office of Housing – Green Maintenance Manual

Management

• Best Practices Tool Kit (Excel)
• HTF – Management Plan Checklist (Excel)
• HTF – Handbook excerpt from Section 403.6 – Management Plan (PDF)
• HUD – HOME Guide for Rental Property Owners (PDF)
• Sample – Resident File Summary Sheet (PDF)
• Seattle Office of Housing – Preservation and Restructuring Guide (PDF)
• WA State Attorney General – Landlord Tenant Act (PDF)
• Washington State – Landlord Tenant Act – RCW 59.18

Moisture and Mold

• EPA – Mold
• EPA – Mold Prevention
• HUD – About Mold and Moisture
• EPA – A Brief Guide to Mold, Moisture and Your Home
• NW Clean Air Agency – Mold in your Home (YouTube)

Pests

• HUD – Integrated Pest Management
• National Center for Healthy Housing – Integrated Pest Management Guide

Property Warning Signs

• Affordable Housing Finance.com – 7 Early Warning Signs – Online Article

Radon

• EPA – About Radon

Resident Policies

• Parakeet and Bird Dander Allergy Information (PDF)
• Sample Policy – Aluminum Foil on Ranges (Word)
• Sample Policy – Animal or Pet Policy (Word)
• Sample Policy – Clearance to Baseboard Heaters Policy and Flyer (PDF)
• Water Heater Rescue.com – Water Heater Safety 101

Service Animals

• Fair Housing Partners of Washington State – Sample Policy: Service Animals (PDF)

Weatherization

• List of Weatherization providers (PDF)